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FileHold
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FileHold provides comprehensive and easy to use document management
software for managing the vocabulary used to tag (or classify)
documents or records stored in the FileHold archive.
A legal
document might have specific information as opposed to an
engineering or HR document - all need more index or tag information
beyond simple folder location or a descriptive document title.
A user should be able to see all values tagged to a document
without opening up the document, something that is very useful
when thousands or millions of documents need to be accessed
and managed. Library administrators create drop down menu
options, date, currency, numeric, text and other custom metadata
index fields to provide for a vocabulary from which end users
can tag documents as they are adding to the FileHold document
management software. This ensures that consistency and quality
is maintained since the classification system is centrally
managed by library administrators. Careful, consistent document
classification ensures that files can be found easily at a
later date when users are searching against keyword, index
fields or other types of metatag information. This is an essential
process to realize the paperless office. Learn More About
document scan and management software at Document Classification
and Meta-tagging.
FileHold document management software makes it easy to
batch tag documents saving a considerable amount of time
when classifying or importing legacy documents or adding
new files. Document tagging is the act of applying metadata
to a document for the purposes of classification to ensure
that the file can be found easily at a later date. Most
legacy files to be imported have common attributes and would
normally be classified using similar tags. For example a
folder may contain a number of files relating to the same
product or customer account and would therefore be tagged
with the same product ID or customer name. With FileHold
users can simply select and tag multiple documents with
the same metadata value in a few simple clicks prior to
adding the files to the library. All metadata is retrieved
from the document management software controlled vocabulary
to ensure classification of files is standardized.
Existing documents and other types of electronic records
from overstuffed and confusing shared network drives and
file servers can be quickly imported into the document management
software using the drag and drop capabilities of the FileHold
Desktop Application. The desktop application supports failsafe,
simultaneous file transfers of very large files (up to 1.8GB
in size) to the library from any local or remote location.
The document management software file transfer viewer allows
users to see at a glance the progress of all files being
added or retrieved from the paperless office while reporting
on any network issues or errors that may have occurred during
file transfer. As each document or file is imported, any
text information is full text indexed so users can use full
text and metatag index searches to find documents in seconds.
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