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Document Storage System
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Document Storage System
(DSS), which was created to easily store and manage virtually any type of
document into a searchable database. These documents can be acquired directly
from a scanner, files, or created from almost any application on your Windows
based system. DSS could be used to store a wide variety of documents including
billing and invoices for home and office, x-rays for medical, blueprints for
manufacturing, or any other type of Windows document for any organization. Along
with the images or documents, you may either enter information about the
document or OCR the pages to extract keywords, so every document can be easily
searched and found in the future. These documents are stored in a compressed
format in either in the provided MS Access database or in an enterprise database
of your choice using the Enterprise version of the software. You may even add
your own custom fields that can be searched as well or hide fields you don't
need. When you scan a paper document in DSS, the document is converted into
tiff, jpeg, or png image formats automatically to conserve space in the
database. All other types of documents like MS Word documents, MS Excel
spreadsheets, Adobe PDF files, or any other types of files are compressed before
being stored. DSS was developed to be fully scalable from the home office to a
large multi-user organization. You can easily upgrade the database you are using
from one like MS Access to MS SQL Server, Oracle, MySQL, Interbase, IBM DB2, or
Sybase without requiring much effort. DSS can also make a copy of your database
into a format, which can be run from a CD-ROM on a different machine without DSS
being installed. With DSS compression technology, literally thousands of
documents can be stored using up to 90% less space than regular files. DSS also
segments the information about the document separate from the actual document or
image records so database performance is never compromised even when there are a
high number of document records. DSS also has a repository mode for the
high-speed scanning of unrelated documents where they can be categorized at a
later time. The repository also allows you to divide incoming document based on
job function or workflow. The annotations feature allows you to mark-up or add
graphical features layered above the image. DSS now has an optional OCR plug-in
to extract keywords from each page in the system, to assist classifying the
documents automatically. DSS has a simple interface, but does include a help
file to help get you started. DSS is ready to grow with your company. |
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