Ive Got Documents Everywhere - How can I Quickly Find What I Am Looking For? Weve had both large and small organizations ask this same question. The large organizations may have millions of documents, and the small organizations may have only thousands of documents, but they all need to quickly find what they are looking for.
Now, they have their information at their fingertips wherever they are: in the office, or on the road.
SearchExpress/SQL lets you scan, OCR and index paper documents. Indexing is the optional assignment of fields, such as document type, date, and title.
You do not need to scan documents that are in Microsoft Word, e-mail, PDF, HTML, video or other digital format. The SearchExpress/SQL Spider automatically captures these documents. You just give it a list of folders to monitor, and it makes these documents searchable.
SearchExpress/SQL Document Imaging Benefits Include:
Save time spent finding, copying, collecting and organizing paper. Imagine - no more sifting through filing cabinets and boxes of paper to find what you are looking for.
Save time spent finding Microsoft Office, e-mail, PDF, PowerPoint, video and other digital documents. No more browsing through computer folders guessing which file contains the information you are looking for.
Full-Text Retrieval lets you quickly find documents by their content.
User-defined index cards help you find documents by index fields you can optionally add to your documents, such as date, source, and customer name.
SearchExpress/SQL Document Imaging allows each document to be instantly and simultaneously accessible by authorized users.
High-speed scanning and OCR lets you quickly scan and index vast quantities of paper documents.
The SearchExpress/SQL Spider automatically makes Microsoft Office, e-mail and other digital files searchable.
Multi-level security keeps your confidential data confidential.
Document access audit module. This is a searchable database which lets you see each time a document has been viewed or retrieved, and by whom. This is important to comply with a growing body of laws and regulations concerning the confidentiality, authenticity and retention of documents, including medical records (HIPAA), and financial records (Sarbanes-Oxley). This can also help you monitor access to proprietary company documents and intellectual property.
Automatic backup promotes disaster recovery preparedness. Next to people, data is the most important asset a company has. |
