SearchExpress/Invoice Document Imaging lets you use your browser to search your scanned invoices and supporting documents. No more sifting through filing cabinets and drawers of paper to find what you are looking for. Then, if you need to email or print the invoice, its just a click of your mouse.
SearchExpress/Invoice Document Imaging reduces paper handling and improves the efficiency of research and problem resolution by creating a searchable database with attached images of invoices and supporting documents.
No manual indexing is needed.
If you want to scan your Accounts Payables invoices, read on. If you want to scan your Receivables invoices and proof-of-delivery documents, you should checkout our new SearchExpress/POD product.
Heres How SearchExpress/Invoice Document Imaging Works:
Your Accounts Payable (A/P) department, or operating divisions, receive invoices by mail, fax, or email.
Your staff match up invoices with purchase orders (PO), tracking reports, and other supporting documents.
Your staff makes corrections on vendor invoices if there are changes from the quantities and prices indicated by the PO or tracking documents.
Batches of invoices are forwarded to the appropriate manager for review and approval.
Approved invoices are sent to A/P, and A/P places a barcode sticker on each invoice. The barcode is just a sequential number.
A/P keys the invoice data into your Payables system, as they always have, except they also key in the barcode number. For our larger clients, the Payables system is often a legacy mainframe application.
You use the SearchExpress document scanning software, with a scanner, which scans invoices into either a Microsoft SQL database on your PC server or a SearchExpress database.
SearchExpress/Invoice Document Imaging recognizes the barcode and uses the barcode number to get the vendor name, vendor number, invoice amount, date and other invoice information, which you had previously keyed into your Payables system.
SearchExpress/Invoice uses Microsoft .NET to read the invoice data from your Payables system. This invoice data would be in the form of a comma-separated-value (CSV) file produced from your A/P system.
To search for invoices, you use your browser and type in the vendor name, vendor number, invoice date, invoice number, check number, or other identifying information. User ID and password security is provided to ensure authorized access.
Or, you could use the barcode value, in your A/P invoice record, to link directly to the SearchExpress/Invoice image and display the image of the invoice, without searching. In this case, SearchExpress does not need to read any data from your invoicing system.
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