If you have documents everywhere and need to be able to quickly find what you are looking for, all you need is the right document imaging software, and, for paper documents, a scanner or digital copier.
SearchExpress Document Imaging allows you to scan documents into your computer and allows you to search and retrieve your documents from your computer.
In the scanning process, you can optionally OCR and index paper documents. Indexing is the optional assignment of fields, such as document type, date, and customer name. OCR (Optical Character Recognition) reads the text of the document so that you can search on any word or phrase in the document to find the document and view the image of the document.
Document imaging is now very affordable. You can store 3 million scanned pages on a $100 150 GB hard drive. Thats 6,000 pages a day for two years. Then, you can add another drive. Also, 320 GB drives are available.
Good scanners are now also affordable. You can get a 15 page-per-minute (PPM) scanner for less than $1,000, a 25 PPM scanner for less than $2,000, and a 40 PPM scanner for less than $3,500. SearchExpress also supports high-end scanners that scan over 100 pages per minute.
You do not need to scan documents that are in Microsoft Word, e-mail, PDF, HTML, video or other digital format. SearchExpress Document Imaging automatically indexes these documents. You just give it a list of folders to monitor, and it makes these documents searchable.
SearchExpress Document Imaging Benefits Include:
Save time spent finding, copying, and organizing paper. Imagine - no more sifting through filing cabinets and boxes of paper to find what you are looking for.
Save time and money spent mailing and faxing documents, since you can email digital documents.
Save time spent finding Microsoft Word, e-mail, Excel, PDF, PowerPoint, video and other digital documents. No more browsing through computer folders guessing which file contains the information you are looking for.
Full-Text Retrieval lets you quickly find documents by their content.
Search words are highlighted on both scanned images and digital documents. Therefore, you quickly see the information of interest, in the documents of interest.
User-defined index cards help you find documents by index fields you can optionally add to your documents, such as date, source, and customer name.
SearchExpress Document Imaging allows each document to be instantly and simultaneously accessible by authorized users.
High-speed scanning and OCR lets you quickly scan and index vast quantities of paper documents.
SearchExpress automatically makes Microsoft Office, e-mail and other digital files searchable.
Multi-level security keeps your confidential data confidential.
Document access audit module. This is a searchable database which lets you see each time a document has been viewed or retrieved, and by whom. This is important to comply with a growing body of laws and regulations concerning the confidentiality, authenticity and retention of documents, including medical records (HIPAA), and financial records (Sarbanes-Oxley). This can also help you monitor access to proprietary company documents and intellectual property.
When you make an off-site backup of your computer files, you are making an off-site backup of your documents. This protects valuable corporate and client data in case of fire or theft. Next to people, data is the most important asset a company has. |
