The storage of client and supplier documentation such as customer orders, supplier invoices, customer credit applications, has historically required a high degree of manual involvement, especially in their indexing and filing. The OiC Document Scanning and Retrieval system has been designed to minimise and simplify the work required in indexing and filing these documents and to maximise the speed at which a document, or multiple documents, can be retrieved. The system comprises of a PC, a high speed scanner, optical disk storage and the OiC DSR software.
Documents are categorised into individual document types such as supplier invoices and for each document type the indexing methods can be defined by the user, e.g. supplier code, supplier invoice number, invoice date, purchase order number, nominal ledger account, and so on. Upon scanning, the document is displayed as an on screen¹ image and the user is prompted for the relevant indexing values. To subsequently view a document the user simply selects the document type and enters the relevant search criteria. For example, if the user requires a copy of all supplier invoices that are raised against a purchase order, they simply select supplier invoices¹ as the document type and enters the purchase order number as the appropriate selection criteria. The system would then retrieve and display all supplier invoices that relate to the entered purchase order. |
